What is Student and Active Teacher data?
The CTE database contains demographic and programmatic information for middle, secondary and postsecondary level students. Through the CTE data collection section of the Colorado CTE Gateway, schools and districts report enrollment and follow-up (placement) information for CTE students. Information for postsecondary students having academic and undeclared majors who have completed CTE courses is also collected.
The Active Teacher data is used by schools to record which CTE programs their credentialed instructors are teaching in during the current school year.
Who must report CTE student and teacher data?
Any school with active or contracted CTE programs. Even if you do not report FTE for CTA reimbursement to CCCS or participate in Perkins funding, you must still report your CTE student and teacher data every year. A 5-year trend analysis of enrollment and placement data is required for program renewals.
Why does CTE student data have to be reported?
To comply with state CTA and federal Perkins regulations for CTE funding, CCCS is required by law to collect Colorado CTE enrollment and follow-up student data each year.
The data is used in five main areas –
All CTE enrollment and placement (follow-up) reporting may be done within the data collection section of the Colorado CTE Gateway website. CCCS System college enrollment data is imported by CCCS separately, though System colleges must report placement data through the Gateway during that collection.
You have the option of submitting the CTE enrollment and follow-up (placement) in a data file upload or by single record entry. Instructions on how to do this can be found below. Access to this part of the Colorado CTE Gateway is determined by the college or school district’s primary contact.
What are the file formats for enrollment, follow-up and active teacher submissions?
Enrollment Guidance
- 23-24 Middle school CTE enrollment guidance
- 23-24 Secondary CTE enrollment guidance
- 23-24 Postsecondary CTE enrollment guidanceguidance_2024
Opens May 15, 2024 in Colorado CTE Gateway. Closes July 31, 2024.
Webinar/Training:
Active Teacher Guidance
Opens June in Colorado CTE Gateway. Closes Aug. 31, 2024
Tutorial:
- See tutorial for guidance
Follow Up Guidance
Opens Dec. 1, 2024 in Colorado CTE Gateway. Closes Mar. 31, 2025.
Webinar/Training:
When should the data be reported?
| Due Date | Description |
|---|---|
| July 31 | Secondary CTE student data must be submitted to CCCS |
| August 31 | Active Teachers updates and additions |
| August 31 | Postsecondary CTE enrollment data submitted by this date for Aims, CMC, TCR, Dept. of Corrections, Division of Youth Services, PTC and EGTC |
| March 31 | Follow-up data must be submitted to CCCS from all districts/institutions |
Additional Resources:
- Tutorial on how to add Data Collection permissions and report Active Teachers
- Tutorial on how to add Data Collection permissions and report Follow-up
- 11/19/2020 – Webinar recording of SIS conversation with districts and PowerSchool pw: YayCTE1!
- 11/30/2020 – Webinar recording of SIS conversation with districts and Infinite Campus pw: tU2C356D
