Program Approval Processes and Guidelines:

New Program and Renewals: 

New programs:  be sure to you have reached out to your cluster area program director for coaching on a new program for your school.

Also please see the Dean and Faculty Vault for specifics on program approval from the CCCS for the complete process for system community colleges, specific details: Curriculum Management 

Please find detailed information on specific requirements in the Administrator’s Handbook in section 2.1.

Steps to enter your Program Approval

1. General Information:

Enter all information in the boxes provided.

Tips: 

  • Employment Demand: ONet is a good resource for this data.
  • Enter a detailed description of your work-based learning in the field provided.
  • Occupational Information: Select which occupations that your Advisory committee agreed are relevant to your demographic.

2. Contact Information

Tips:

  • Be sure to list all relevant contacts and update any contacts in Universal Contacts in the CTE Gateway

3. Award Information

Program Awards

To add a new program award, us “Add New Award” and fill out all required fields.  Use the ‘Edit’ column to modify an existing program award.  Do not change banner codes or financial aid information.  Reach out to Stacie Amaya for those changes.

4. Course Information

Award Legend
  • Tips
    • Be sure all award required credits equal current total credits.  You should not see any credits in red.
Articulations
  • Enter articulations you have with other colleges or universities.

5. Program of Study:

  • Tips
    • High School programs will send you invitations to be a part of their programs of study and collaborate.  Please review and accept if applicable.  Programs must show a high school program of study collaboration.

Assurances

Read all the assurances in the program approval and check all boxes that apply.  If you cannot check a box, please list a reason in the bottom comments.

You will need to upload several documents into the system.  Please combine all documents for one question as there are is only upload option for each bullet.

General Assurances: including Quality Action Plan (QAP):

Industry Connection to Program: Advisory Committee Roster:

Work-based learning (WBL):

Schools must upload work-based learning evidence that show proof of students within the program.  Examples of exemplar: add hyperlink

Narrative Assurances:

Additional Information:

  • Briefing on the Revision Process
    • Note: You do not have to upload all assurance documents for all revisions.  You are welcome to update if you have something that has changed
    • Revision Process Video